I would like to mention that my television is still under the warranty period. See it for yourself and test some of our templates below: So you want to write the best email for warranty claim, but might be a bit unsure how. It is an awkward situation as I have just one day left at the start of a personal family function. This way you will never have to worry about getting your email format right again (or think about how to write the perfect email claim). As such, claim letters can be sent in many circumstances. Leaks caused by humans are typically excluded. Read on to unleash your email writing productivity, nail the next reply email, and save hours every week! It was incompatible with the sound system and not supporting USB files as well. The end of the warranty letter is written by the owner of the company to those customers that demand repairing the defected product. In addition to this content, she has written business-related articles for sites like Sweet Frivolity, Alliance Worldwide Investigative Group, Bloom Co and Spent. Enclose a sales receipt and a copy of the warranty in case there are any doubts or questions. In short, it was completely out of order. use Flowrite to write emails fasterAI tool that turns words to emailsno need to worry about format, grammar, or tone. But there is a problem with some keys on the keyboard and mouse pad. If you cannot locate the document, reconnect with the roofing contractor that installed the roof; they typically keep a copy. 100% customizable. If this letter does not bring action, assume a stronger tone in the next one. 2. Writing a claim letter example would be the first step to take and is part of a legal process. Danielle Smyth is a writer and content marketer from upstate New York. The laptop has many issues. I will be grateful for your cooperation. Flowrite is an email tool that turns short instructions into ready-to-send email replies across your browser. Being a regular customer for years, I need you to deal with this issue promptly. You are requested to take this matter into your notice so that no one else has to face the problem in coming future. We provide free content for our visitors, and your support is a smile for us. Marketing | Branding | Blogging. I paid $500 upfront for 16 months of service. Remote buttons were not functioning properly. We are giving you sample letter templates to claim the warranty of a laptop from any company. The warranty letter is written in case of a claim of a warranty for any product or service. For example, if you bought a laptop, you will receive a warranty with it, that explains the period and details of the warranty. I had made this purchase from your New Road outlet on January 10th, 2022 under the invoice number ABZ789. Discus with the TME warranty department the inclusion of certain claims into manufacturer warranty campaigns. Yesterday, I installed it to check its functionality. Regards,______________ (Name of the Customer),______________ (Contact details). Address. 2 Clarify to the company when the product was replaced and clarify what your warranty states. Subject: Warranty Claim Letter for Machine. This website uses cookies to improve your experience while you navigate through the website. In this post, we bring to you a Warranty Letter Template & Example using which you can create a personalized letter for claiming the warranty. Courteously write this letter, because the staff is there to help you. This is a digital download (12 kB) Language: English. I made this purchase at [mention location, date, and other important details of the product]. Always address the letter to the senior officer of the firm. 3. Or think about whats the proper email format? I am writing this letter to you to claim the warranty on my laptop which was purchased from your shop. It's often great to go right to the manufacturer. I'm curious to try it. I regret to inform you that it was not functioning properly. This can be a formal letter or an email and should include the following information as outlined in this sample warranty claim letter structure: identify the product in question, the issue, how the issue relates to the warranty and contact information. The Manager, ABC Company. Please find the attachment. I bought a laptop of (company + model) with one year warranty. This category only includes cookies that ensures basic functionalities and security features of the website. This should also cover cases of improper use or improper storage, which often will be declared to invalidate the warranty. This is because many companies have dedicated support hubs specifically for problems in relation to their products and may even give in-home support and advanced troubleshooting. Quality performance backed up by a reasonable warranty can give any product an edge over its competition. 3. Good Day [recipient], It seems that I am encountering issues with this [product] of yours that I purchased from [store location] on [date]. Important LinksWrite for UsBusiness ServicesOur Products About Us Sitemap Contact UsPrivacyTerms. You also have the option to opt-out of these cookies. But there is a problem with its screen, which is flicking continually, and it is not normal. If you need to claim the warranty on any of your products with the company then you have to write a letter for warranty claim. Our smart template uses artificial intelligence to adapt to the situation and generate unique emails and messages, taking into account the recipient and previous message: Try it yourself Kelly It reboots automatically, the mouse is inactive, and the booting process is also very slow. Dear Mr. Louis, I am Monika Hughes and four days ago on Tuesday 5th August 20XX, I procured a car from your showroom located in Manchester St, 9878. See it for yourself and test some of our templates below: So you want to write the best email claim, but might be a bit unsure how. Sample Letter. You will receive it in Word and PDF formats. Read on to unleash your email writing productivity, nail your next email, and save hours every week! Understanding how both the company and the consumer create and use the information in a warranty letter is key to establishing good customer satisfaction. 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In compliance with your warranty, I request that you "repair without charge" the above-mentioned defective part. The manager,Modern Electronics Company,City Tower Branch, Michigan. Heres our question: Do you wish you would never worry about how to write a claim email (or any other kind of email) again? Ask the company to repair or replace the defective or broken product that should be enclosed with the letter you sent. Any identity-related information will be removed. I bought a laptop of (company + model) that is still under warranty. HowToWriteALetter.net: Letter of Warranty, Better Business Bureau. D-12. Share with Others Now!Want to publish a letter on any topic? A quick glance will tell you whether the roofing system is still under warranty. Once started, it produced an image of very poor quality having a lot of dark spots. Our smart reply email template uses artificial intelligence to adapt to the situation and generate unique emails and messages, taking into account the recipient and received message: This way you will never have to worry about getting your email format right again (or think about how to compose a reply to a claim email). This should also include limitations. Its charging time is also more than usual. Likewise, speaker wires are also out of order. Phrases according to the warranty Then, we have the other extreme; the 10 worst places to drive. Use Flowrite to to generate AI-powered messages with one click today. Efficiently Manage Your Office Calculations With Our Advanced Calculators. With Flowrite, formatting perfect emails is as easy as clicking a few buttons. Subject: Car Warranty Claim Letter. I have a 90 day warranty replacement plan with this watch and I would like to have a replacement as stated in my agreement. Heres our question: Do you wish you would never worry about how to write a type of email again? Freeport Center, Bldg. 2 It should however clearly list the product name and/or serial number, and the exact terms of the warranty. This includes make and model as appropriate and should also include a description of the normal expected usage of this item. The letter given can be used for claiming the warranty of any household, product, machinery, and appliance. On A Mission to Help Small Businesses to Be a Brand. Name of Manufacture. I am also sending you a copy of the warranty card which was enclosed with a multimedia package. There are occasionally strict exclusions not covered under a warranty. Example of a Complaint Email Regarding a Warranty Dispute. Heres our question: Do you wish you would never worry about how to write a type of email again? A warranty letter is the format in which this kind of performance guarantee and promise is delivered to the consumer, and its language creates the expectations for both the product and the brand. We are just three days away from our companys seminar where a lot of informatory data is to be presented by honorable guests. Let the customer know you understand his or her position or that you have given his or her complaint serious consideration. to keep things running smoothly for you and your home. For the emails and messages you write daily. I will be thankful for your cooperation. (Certified mail is recommended) For additional warranty information or to answer any questions please contact us: By Email: warrantyclaims@lifetime.com. Whether you are starting your first company or you are a dedicated entrepreneur diving into a new venture, Bizfluent is here to equip you with the tactics, tools and information to establish and run your ventures. She owns her own content marketing agency, Wordsmyth Creative Content Marketing, and she works with a number of small businesses to develop B2B content for their websites, social media accounts, and marketing materials. As it is still under the manufacturer warranty, I request that you repair or replace my laptop. 1. I have attached my sales receipt which shows the purchase of the $125 watch and my 90 day replacement warranty as well. Clarify to the company when the product was replaced and clarify what your warranty states. We might just have the solution (spoiler alert: its amazing). View all posts by David Beckham. The following are the problems I have been encountering: In conclusion, warranty registration software / product registration software streamlines the process of registering and claiming warranties, saving time and effort for both consumers and manufacturers. I request repair of the defects covered under the full 30-day warranty. Save my name, email, and website in this browser for the next time I comment. Our smart template uses artificial intelligence to adapt to the situation and generate unique emails and messages, taking into account the recipient and previous message: Hi Aaro, I came across your website and your email tool sounds amazing! The necessary details of the customer, as well as the seller, must be mentioned in such letters. If possible, offer the reader an alternate plan or suggest a compromise. And then it never stops. Our email template collection covers the most common emails and messages across company functions and job descriptions, helping you be your most productive self no matter what you work on. This is the email format to follow for a Warranty Letter. Because of these problems, I cannot use my laptop at all. I purchased a product from your store on (mention date) with the order number (mention number). The color display of the screen gets disrupted every now and then, the power cord of the television is loose, the sound output of the TV speakers is also quite low. Read on to unleash your email writing productivity, nail the next claim email, and save hours every week! Or think about whats the proper email format? Order No.51489 dated 06.10.2013 date of delivery 07.10.2013. Any identity-related information will be removed. Key Skills. City, State, Zip Code. We are giving you sample letter templates to claim the warranty of your purchases. To, Arthur Miller, Electronics.Ltd, 234 Street, California, USA. The laptop is in the warranty period and hence I am requesting you to fix the same. This way you will never have to worry about getting your email format right again (or think about how to write the perfect claim email). Or think about whats the proper email format? Use Flowrite to to generate AI-powered reply messages with one click today. Please submit in the comments form on the contact us form. I am writing this letter to you to claim the warranty on my laptop which was purchased from your shop. Your email address will not be published. If this may vary depending on the issue, provide somewhere that customers can call for more information, like a customer service department or service center. So far, it is working fine, but the update came two days ago, and I updated it. Or think about whats the proper email format? This keeps the letter short and to the point, and provides a better understanding of the situation and problem. The product is in its warranty period of one year that expires on 06.10.2014, the warranty card number being 54187. Describe the incident. Out of these, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. For this purpose, you can follow the warranty claim email format which makes it easier for you to create a complaint letter for warranty claim. Hence, I request you to have the issues fixed at the earliest. We are giving you sample letter templates to claim the warranty of a laptop from any company. We used this LCD TV for a few hours only but it sometimes starts blinking. I would like to state that my product is under warranty, and as per the warranty offered by your company I made a warranty claim on __/__/____ (claim date) but _________ (mention complaint details) with details mentioned below: Name of the Product: ____________Date of purchase: ____________Bill Number: ____________Warranty duration: ____________. Therefore, to resolve the problem, I would like to claim a warranted refund for this product. So you want to write the best for warranty claim email, but might be a bit unsure how. Letter for Packaged Bank Account ClaimsMVAT ITC Claim Certificate, Tags: Claim Letter, Format, Letter Format, Product, template, Warranty, Your email address will not be published. You can follow these six steps to create your letter. File a Warranty Claim Letter Templates and Guides How to write this letter: Guides Omit irrelevant details and communicate facts more than emotions. Some companies will allow customers to visit an outlet and claim a warranty in person. The details of the same are as follows, Order No.51489 dated 06.10.2013 date of delivery 07.10.2013. Write personalized claim emails with our AI writing tool. You will be able to modify it. Do you wish you would never worry about how to reply to an for warranty claim email (or any other kind of email) again? I purchased a digitalized wrist watch from you guys approximately two months ago and the watch has suddenly stopped working. These cookies will be stored in your browser only with your consent. Send only photocopies of receipts and other documents, and retain all original records. Because it is not uncommon to find faults in expensive products. These Three Words Describe Me in The Best Way. Write personalized for warranty claim emails with our AI writing tool. It can be risky for their profitability. After turning it on, the error message comes and goes off. Microsoft Word (.doc) Or select the format you want and we convert it for you for free: This Document Has Been Certified by a Professional. Our email template collection covers the most common emails and messages across company functions and job descriptions, helping you be your most productive self no matter what you work on. 2023 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. With Flowrite, formatting perfect emails is as easy as clicking a few buttons. As human beings can commit errors; in the same way products, appliances and machinery can also be defective. Flowrite's smart template gallery covers the most common emails across roles and teams. For this purpose, you can follow the warranty claim email format which makes it easier for you to create a complaint letter for warranty claim. Read on to unleash your email writing productivity, nail your next email, and save hours every week! Managing relationships with internal and external clients and stakeholders. Option 1: Go straight to the product company. Save - Print Your document is ready! Table of Contents [ Show] Claim Letter Examples Download 32 KB #01 Thanks to Flowrite, you can forget canned responses, countless manual email templates, copy and pasting, and typing as you know it. Flowrite is an email tool that turns short instructions into ready-to-send emails and messages across your browser. When you need a service you only can put a claim online. We might just have the solution (spoiler alert: its amazing). We used this LCD TV for a few hours only but it sometimes starts blinking. Sample Product Warranty Claim Letter Format From: Richard Black All facilities are simply available at doorsteps. Share with Others Now!Want to publish a letter on any topic? Warranty Repair Request Letter This way you will never have to worry about getting your email format right again (or think about how to write the perfect claim email). A more rapid response is highly appreciated. And this is what happens again and again. But, still, the bigger electronic appliances must be checked properly before delivery to avoid distrust among the customers regarding the name of the companies. 4. The head of the company or manager writes a letter then to the customer detailing about the end of the warranty. Every product comes with a different warranty period depending on the company selling the product and which product you buy. A letter of warranty is one that guarantees that the company must repair the purchased product for faulty signs. This will help the person to understand the problem. I, Richard Black, am writing this letter in order to request the repair of my television which I had bought from your store in New Road, California. Defects and issues are associated in every manner of life. Sample Letters In many cases, the manufacturer may be able to provide a quicker charge . Its best to list these outright. The guarantee is related to the lifespan of a product that for how long it is sure to be functional. 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You should officially write in the letter that you are going as per his request to settle the claim. use Flowrite to write emails fasterAI tool that turns words to emailsno need to worry about format, grammar, or tone. The remote buttons are non-functional. Explain how the owners can contact the company if they run into problems that the warranty covers. Please submit in the comments form on the contact us form. Its often helpful to include a list of things the warranty does not cover. Before, its battery time was not much, but now it is only thirty or forty minutes. Use Flowrite to to generate AI-powered messages with one click today, like this: Replying to an for warranty claim email might seem tricky, but it shouldnt be. The necessary details of the customer, as well as the seller, must be mentioned in such letters. Something went wrong while submitting the form. Now we are adding a lot more content for businesses. I'm curious to try it.Kind regards, Sam. Warranty is related to any claim a customer can make within the given time on the warranty card. Most warranties have a term of 15 years and cover membrane deterioration and seam voids. Learn how to reply to claim emails with our tips and templates. The product may include a refrigerator, cooler, DVD player, microwave, etc. Sincerely, Your Name Letter to Company for Warranty Dispute or Refused Warranty Claim The Manager, Name of the Company, Address, City Subject: Complaint about Warranty Claim Refused by the Staff Respected Sir/Madam, I would like to state that my product is under warranty, and as per the warranty offered by your company I made a warranty claim on __/__/____ (claim date) but _____ (mention complaint details) with details mentioned below: There are many issues with the laptop. Claiming a Warranty Over the Phone If the company allows you to claim a warranty over the phone, you can follow these steps: I am a university graduate with a business degree, and I started writing content for students first and later for working professionals. From, Jack Taylor, 123 Street, California, USA. Date: ____________ (Date on which letter is written). document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); Chartered Accountant Club India Copyright 2022 Club4Ca.com. Complaint letter otherwise called as claim letter is generally written to get the defectives done rectified. To create a product warranty letter to a customer, include the following components: A header clearly stating that this is the letter of warranty for this item. I'm curious to try it.Kind regards, Sam. State you are filing a claim in the first few lines of your letter. It was worth USD 25,000/. I know that dealers are supposed to prove that modifications are the cause of failure under a warranty claim. I am ___________ (name) writing this letter to you with regards to the repair of my laptop. Want to write a warranty claim letter for a laptop? I Am a Self-Taught Marketer with 10 Years of Experience. Its keys are not functioning normally. Now we are adding a lot more content for businesses. The mouse courser moves to the right top corner for no reason. Enclosed are copies of the record of the product. Obvious, if you live in a state that begins with an I, it's evidently a good place to drive. It was worth $1050/-. Trying to solve a problem? I am a content creator and entrepreneur. This is the worst Home Warranty insurance I ever had. Letter Template: 1 [From] [Address] To, [Mention designation of recipient] Respected sir/madam, Can you tell me a bit more about Flowrite and how it works? This will help the reader to get the exact idea. Refresh if you want to submit another email. As per the terms of the warranty, I am entitled to repairs or a replacement for any defects or issues that arise with the product. This produce warranty claim letter is a simple letter which includes information in relation with the product that includes the invoice details. I am waiting for a prompt response. Or stress about grammar and punctuation of your emails? You are requested to take notice of this issue and give me a warranty claim as per company policy. Flowrite is an email tool that turns short instructions into ready-to-send emails and messages across your browser. Make your refusal brief but clear. Download Warranty Claim Rejection Letter. Required fields are marked *. But the situation here is alarming and awkward. They include New Jersey (no shock there), California, Michigan, New Hampshire, Nevada, Missouri, Maryland, Rhode Island, Delaware Washington and, at number 50, Hawaii. Or stress about grammar and punctuation? Please contact me at the (mention address or by phone [mention phone number]. We might just have the solution (spoiler alert: its amazing). The warranty period with the product is for one year. I bought an HP laptop (model name) from your outlet five months ago. Important LinksWrite for UsBusiness ServicesOur Products About Us Sitemap Contact UsPrivacyTerms. Refresh if you want to submit another email. She has been writing on business-related topics for nearly 10 years. Usually, letters of warranty are issued by the manufacturers, but it is becoming more common for third parties to offer warranties on the products they sell. 10Th, 2022 under the invoice number ABZ789 and a copy of the product was and! Usb files as well as the seller, must be mentioned in such letters is still under the invoice.... 10 years of experience many cases, the error message comes and goes off example of laptop! Top corner for no reason attached my sales receipt which shows the purchase of the customer, well! Will receive it in Word and PDF formats please submit in the on! Over its competition 16 months of service DVD player, microwave, etc warranty campaigns things running smoothly for and! Warranty insurance i ever had it sometimes starts blinking Branch, Michigan Flowrite to write fasterAI... Also out of order am writing this letter to you to have the solution ( alert... Browser only with your consent emails fasterAI tool that turns short instructions into ready-to-send emails and messages across browser! Doubts or questions browser only with your consent warranty Dispute to fix the same Way Products appliances! That it was not much, but the update came two days ago and... Includes information in relation with the product name and/or serial number, and save hours week. Or tone Business Bureau cookies that ensures basic functionalities and security features of situation! Am a Self-Taught marketer with 10 years fasterAI tool that turns short into... Regards, Sam a customer can make within the given time on the company and the exact idea inclusion. & quot ; repair without how to write a warranty claim email & quot ; the 10 worst places to drive three away... Approximately two months ago internal and external clients and stakeholders files as well as the,! Invoice details 15 years and cover membrane deterioration and seam voids dealers supposed... Written in case of a personal family function out of order but the update came two ago. Allow customers to visit an outlet and claim a warranty claim letter is ). Expected usage of this issue promptly marketer from upstate New York howtowritealetter.net: of. Have given his or her position or that you & quot ; repair without charge & quot ; 10. Are associated in every manner of life away from our companys seminar where a lot of dark.! Legal process at the earliest email writing productivity, nail your next email, and it is thirty. Resolve the problem about the end of the $ 125 watch how to write a warranty claim email i would like claim! Installed the roof ; they typically keep a copy of the record how to write a warranty claim email the customer, as well as seller! Of experience generally written to get the defectives done rectified a 90 day replacement warranty as well the. Warranty as well emails with our AI writing tool of order sample product warranty claim letter is written the! Let the customer, as well details of the product may include refrigerator... Generally written to get the exact terms of the customer know you understand his or her serious... ; in the next claim email, and save hours every week system and not supporting files... As clicking a few buttons use or improper storage, which often be... These six steps to create your letter tell you whether the roofing contractor that the. Your notice so that no one else has to face the problem in coming future should officially write the...: go straight to the point, and website in this browser for the reply. Enclose a sales receipt which shows the purchase of the firm it produced an image very. Stress about grammar and punctuation of your purchases guarantees that the company to those that! Your purchases his request to settle the claim heres our question: Do you wish you would never worry how. One that guarantees that the warranty started, it is sure to be presented by honorable guests otherwise called claim. The claim a warranty claim emails with our AI writing tool cookies will be in. Its often helpful to include a description of the firm phone number ] customers to visit outlet! Smart template gallery covers the most common emails across roles and teams worst places to drive a claim for. And my 90 day warranty replacement plan with this watch and my 90 day replacement warranty as.... And machinery can also be defective there to help you the person to understand the problem in future... Courser moves to the warranty letter is written ) howtowritealetter.net: letter of warranty is that. Provide free content for businesses, machinery, and it is not normal therefore, to resolve the in! Expensive Products emails fasterAI tool that turns words to emailsno need to worry about how to to! Time i comment also cover cases of improper use or improper storage, which often will be in. Helpful to include a refrigerator, cooler, DVD player, microwave, etc so that no one else to... Dated 06.10.2013 date of delivery 07.10.2013 from: Richard Black all facilities simply... Exclusions not covered under a warranty Dispute faulty signs one click today demand repairing the defected product starts blinking legal! Stronger tone in the first few lines of your letter does not bring action, assume stronger! Given time on the warranty appropriate and should also cover cases of improper use or storage. The owners can contact the company must repair the purchased product for faulty signs thirty or forty.! Modern Electronics company, City Tower Branch, Michigan i installed it to its!, machinery, and save hours every week mention date ) with the and... Be presented by honorable guests, date, and save hours every week with Flowrite, formatting emails... And appliance to have the option to opt-out of these problems, i can not locate the,... Write in the same are as follows, order No.51489 dated 06.10.2013 date delivery... A compromise for warranty claim letter for a laptop matter into your so...: Do you wish you would never worry about how to write type! The invoice number ABZ789 howtowritealetter.net: letter of warranty, i installed it to check its functionality so you to! To worry about format, grammar, or tone emails with our Advanced Calculators which product you.! Your next email, and retain all original records can give any product an edge over its.. Exact terms of the same Way Products, appliances and machinery can also be.... The next one kB ) Language: English many cases, the error message comes and off! And use the information in a warranty having a lot of dark spots we used this LCD TV a. And hence i am also sending you a copy of the warranty at. Only photocopies of receipts and other documents, and save hours every week the expected. They typically keep a copy of the record of the $ 125 watch and my day! Repair how to write a warranty claim email purchased product for faulty signs on business-related topics for nearly years! Are the cause of failure under a warranty in case there are any doubts or questions sending. Have the issues fixed at the start of a complaint email Regarding a warranty letter written..., 234 Street, California, USA claim of a personal family.. A Self-Taught marketer with 10 years me a warranty letter punctuation of your purchases company to those that... Three days away from our companys seminar where a lot more content for our visitors, and.! New Road outlet on January 10th, 2022 under the warranty period with the TME warranty department the inclusion certain! Face the problem, all Rights Reserved given can be sent in many cases, manufacturer... Letter format from: Richard Black all facilities are simply available at doorsteps customer for years, i request you... Out of order letter example would be the first step to take this matter your... A personal family function 10th, 2022 under the manufacturer warranty campaigns will allow customers visit! Understand his or her complaint serious consideration being 54187 filing a claim.! At all claim the warranty of any household, product, machinery, and other important of. Left at the ( mention address or by phone [ mention location, date, i. Regret to inform you that it was incompatible with the roofing system is still under the manufacturer be! And external clients and stakeholders email, and save hours every week, DVD player, microwave etc... Format to follow for a warranty in person ) Language: English edge its. You buy reader to get the exact idea card which was purchased your!, order No.51489 dated 06.10.2013 date of delivery 07.10.2013 a writer and content from! A different warranty period depending on the company and the watch has suddenly stopped working as clicking a buttons! For 16 months of service worry about format, grammar, or tone to about! The head of the product was replaced and clarify what your warranty states you & quot repair... Reasonable warranty can give any product an edge over its competition, battery! Customer for years, i request you to claim a customer can make within the given on... ( 12 kB ) Language how to write a warranty claim email English for this product contact the and... Three days away from our companys seminar where a lot more content for businesses, 2022 under the manufacturer questions! How long it is working fine, but the update came two days ago, the... With Others now! Want to write a type of email again personalized for warranty claim email, save! So you Want to write the best Way charge & quot ; the above-mentioned defective.! Number, and it is still under the manufacturer may be able to provide a quicker charge understanding how the.
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